Exhibition Design: Why Your Project Costs Too Much

I've just gotten the details on another RFP that I've been short-listed on. Whoopee!

Unfortunately, my enthusiasm has waned now that the actual exhibition scopes and budgets have been released.

I'm all for inexpensive exhibits and production budgets that are frugal, yet allow for creativity. (There's a reason I edited The Cheapbooks for ASTC!)

That being said, it is clear from following the time and money trails backward, that a large part of the client's funding that could have gone into "hard goods" (that is to say ACTUAL EXHIBITS) instead were frittered away on fancy master plans and consultants.

Let me pause the blog to state "THE EMPEROR HAS NO CLOTHES!"

Clearly, every exhibition project needs money and often fundraisers and consultants to help raise that money. But you have to wonder when the majority of a project's funds go into overhead, consultants, fancy fundraising packets, etc. rather than the exhibits and programs for visitors.

If you want great exhibits, spend your time and money on the exhibits!

The RFP Issue of NAME's Exhibitionist

I'm the Guest Editor of the most recent issue of The Exhibitionist
(The National Association for Museum Exhibition's twice-yearly professional journal.)

The theme of the issue is RFPs (Request For Proposals.) How did I end up guest editing an issue of The Exhibitionist about RFPs?!?! I can’t stand most of the paperwork associated with the exhibits process – a lot of it seems devised by lawyers and bean counters to thwart creativity and excellent end products, not encourage them.

However, one thing that motivates me even more than my distaste for paperwork is the need to finish a project once it gets started. From the very start of the four years I served on NAME’s board, I kept hearing about a mysterious, unfinished document called “The RFP Cookbook.” I came to understand that over nearly 10 years some of NAME’s, and the museum field’s, most thoughtful and creative practitioners had been writing, re-writing, and trying to assemble this definitive tome regarding RFPs.

Well, for various reasons, The RFP Cookbook never seemed to be able to get off the ground, and frankly, after hearing about it for four years, I wanted to help pull the project together or drive a stake through its heart. After my fellow board members took the sharpened stick out of my hands, I became a somewhat reluctant, at least initially, editor of this collection of practical articles about the many facets of the RFP process.

I found during the editing, and reading and re-reading of the articles, that the RFP process can help focus fuzzy ideas and create excellent collaborative teams. However, like many other steps along the exhibition path, the RFP process can be handled poorly or adroitly. Often having complete information and being able to benefit from the experiences of peers makes the difference. 

Even if you aren't already a member of NAME (hint, hint) check out the downloadable examples. You never know when YOU might be called upon to put together an RFP!